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Payment & Reimbursement

I want to make a payment

  • Have a Zelle account? Please pay this way! BA PTA is a customer of Chase Bank and we are set up to send and receive payments with zero fees through the Treasurer’s email: BelleAirePTAtreasurer@gmail.com. Don’t forget to fill in the “memo/what’s it for” box so we can process your payment.
  • Credit Card – Use this link to make a secure credit card payment to Belle Aire PTA. Don’t forget to write a specific memo in the “Purpose of Payment” field below so the treasurer can correctly process your payment! Credit card vendors do collect transaction fees of ~3% from PTA
  • Cash/Check can be turned in at school. Checks should be made out to Belle Aire PTA.
  • Use Employer Identification Number (EIN) 363675278 for Tax-free donations to the Belle Aire PTA.

I bought something or have an invoice for a PTA event/program

Do this: Submit your Payment/Reimbursement Request online! Use electronic receipts and invoices – if your documentation is not electronic, simply scan it or take a picture. Your request will go directly to the Treasurer for payment. No paper required!

If you are unable to submit your request electronically, print and fill out the Payment/Reimbursement Request form and send to the school office, attention to Treasurer.

I collected money for a PTA event/program

Do this: Record all checks and cash collected in the Deposit Voucher form. If you have many checks to deposit, use our handy Check Entry Spreadsheet. Please contact the Treasurer to arrange submission.

I am going to buy something to support a PTA event/program

Do this: Read the PTA Purchases and Sales Tax information to see what is considered exempt (do not pay sales tax) and non-exempt (must pay sales tax).

And do this! Print the Sales Tax Exemption Letter and present to the cashier/vendor when making purchases that are tax exempt. When exempt purchases are made, the PTA is not able to reimburse you if you pay sales tax to the vendor.

I am on the audit committee

Do this: Review the By-Laws, request files from the treasurer and print out the Audit Report Form to summarize your review and findings.

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